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Project Management and Scheduling Tools for Podcast Advertisers

If you’re advertising on podcasts there’s a lot to keep track of — finding the right project management and scheduling tools is a big decision that’s not to be taken lightly.

Just ask the Chief Marketing Officer of Hollyweed CBD, Ankit Batra, “Having a reliable project management tool — like Trello or Asana keeps track of all my podcast adverts campaigns and their performance metrics. This software helps me stay organized and efficiently plan future ad campaigns.” 

In this article we’ll discuss four project management and scheduling tools toconsider using when planning your podcast advertising campaigns.

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1. Asana

One of the best ways to professionally manage projects and stay organized. If you are managing teams of over two people, Asana is a good choice.

Its web and mobile apps make it easy to stay on track and meet deadlines. Asana also integrates with other tools, tracks project progress, plans sprints and launches successfully.

Asa marketing board

Source: Asana

More ways Asana helps:

  • Use Asana boards to visualize the progress your team has made on projects.

“I highly recommend using tools like Airtable or Asana to keep your ad campaigns organized and on track. These tools allow you to easily monitor the ad’s progress, make changes, and track its success,” Thomas Simon, Marketing Manager of Monitask points out. 

Asana Pricing:

  • Free basic plan — for beginners
  • Premium — $10.99/ month — for teams
  • Business — $24.99/ month — for teams and companies

2. Trello

Tracking projects with Trello gives you visibility and flexibility. Its Kanban board style makes it popular. Thus, Trello has a very simple user interface.

The Trello project management tool is helpful if — you need a visual tool for managing projects and — you don’t need to divide tasks too often between teams.

Trello project board

Source: Trello

With this management tool, you can:

  • Study your workflow
  • Make and assign tasks
  • Collaborate and communicate

Trello Pricing:

  • Free — For beginners or teams looking to organize any project.
  • Standard — $5/ month — For small teams that need to manage work and scale collaboration.
  • Premium — $10/month — For teams that need to track and visualize multiple projects in several ways, including boards, timelines, calendars, and more. 
  • Enterprise — $17.50/ month — For organizations that need to connect work across teams with more security and controls.

3. Evernote

Evernote keeps everything in sync. Whether you’re using a phone, a computer, or a tablet, you have access to all your notes, files, web clips, and images. You can keep track of these ideas, no matter what form they come in, with Evernote’s concise notes and extensive research tools.

Evernote desktop and mobile interfaces

Source: Evernote

Evernote Pricing:

  • Free
  • Personal $7.99 monthly
  • Professional $9.99 monthly

4. Calendly

Goodbye to the days of missing a planned appointment. Calendly is the leading platform for scheduling and managing meetings — setting up meetings without conflict.

Calendly book a meeting

Source: Calendly

“For productivity for podcasters, I highly recommend using Calendly for scheduling purposes. With Calendly, scheduling guest appearances is easier. Guests can pick the day and time that’s most appropriate for them. There’s no need for back-and-forth email communication as the app synchronizes.” — Mark McShane, Managing Director of Sheffield First Aid Courses.

Calendly Pricing:

  • Always free for basics
  • Paid plans at $8 — $12 — $16 per month

Final Thoughts on Project Management and Scheduling Tools

Every team works differently, so it’s great that there are many productivity tools for your team to choose from. If you’re looking for something straightforward, go with Trello. Asana is better for those working with complicated teams across multiple projects. And lastly, Evernote is best for capturing ideas from any device. No matter which of these three you choose, Calendly is a great supplemental tool for organizing meetings with members outside of your organization.


Read More About Productivity for Podcast Advertisers