http://www.tropicalmba.com/email-overload/

I thought about email a lot over the past few weeks. Every morning, I watched messages trickle in and pile up. My replies were sporadic. I scanned the incoming to-dos with a mounting sense of unease.

I re-visited Getting Things Done and read the newest posts on inbox zeroing. I considered the implications of being bad at email. I read random books that have nothing to do with email since I had some spare time.

I wondered about email’s nature. Like how the usefulness of replying to any one email is inversely proportional to the amount of time it’s been in your inbox.

If an email could sit in your inbox for 4 months, and still be worth replying to, it must be special.  It’s a shame then that replying with such a delay is not considered a great compliment.

And about all those piling messages— I did nothing. Trying to get on top of my inbox felt as fruitless as watching Lakers highlights on Youtube.

So I watched Lakers highlights on Youtube.

watchin’ Kobe doin’ work instead of doin’ work

Peak email.

It happens to most of us. Once or twice a year there is so much to do, so much people are asking of us, that the only thing to do is to re-consider your process.

And for all the GTDing, canning replies, inbox zeroing, time batching, and you name it I’ve tried on my end, I missed something totally obvious. What about sharing with people how to communicate with you effectively?

It was my friend Jodi who planted the idea in my brain. She updated her contact page to let people know what types of emails she’d like to receive, and her inbox improved.

I was tardy on a similar approach before— for years I was baffled by the uneven quality of many TMBA applications. It was very late in the game until I realized it might make sense to explain what I was looking for.

(Which makes me think briefly about my entrepreneurial mistakes: it’s common for me to suspect I’ll learn from them, but it might be a better bet to plan on repeating them and plan accordingly).

Putting energy into your contact form is a great idea even if you don’t have a ton of email volume (this isn’t strictly a volume issue, it’s also a quality issue)– perhaps you could do more to encourage people to reach out to you? Or guide their inquiry so there is less friction in getting to the sale?

So with a little inspiration from Jodi I’m going to create a TMBA contact page. I figure just like any process I can toss it up and evolve it as I see the results. If you have one that’s working I’d love to see it. I’ve posted my first draft below (would love your feedback), and once I double check everything with the team I’ll post it to TMBA as a permanent page.

Want to get in touch?

Awesome. There’s a lot going on below the blog. We just ask that you read the guidelines before you reach out to us.

Do you have a question about Dynamite Circle “DC”?

• If you are a DC member and have a question, drop a line to Admin at DynamiteCircle dot com.
• If you have questions about DC that aren’t answered here, we’re happy to help. Email Admin at Dynamite Circle dot com.

Do you want to be on the TMBA podcast?

• The best way is to inspire us with a Voicemail question.
• The next best way is to leave us a review on iTunes (we read them on the show).
• Unfortunately, we are not currently seeking interviewees.

Do you have a business, travel, or lifestyle question for us?

• Step 1: Comment on a TMBA post. The best place to ask is in the comments of a relevant post, even if the post is many years old. I read them all and reply to most. I love reading them! It’s great to have TMBA readers contribute their ideas and resources to posts for all readers to benefit from.
• Step 2: Email. If you prefer to email me your question, please only do so if you don’t mind me answering the question in either a TMBA post or a podcast episode. I will only use your first name unless you specify otherwise (I’m happy to mention your URL if you specify). I love answering business questions and often use them for inspiration for posts and shows, but I honestly can’t get to most of them.

Other inquires?

I love hearing from readers about the following topics:

• Any and all content suggestions: cool books, podcasts, and blogs. Stuff about philosophy or the general direction of location independent entrepreneurship.
• “Just saying hi” emails are great. I love it when readers share where they are traveling, what their entrepreneurmobile looks like, encouraging notes, or their photos listening to our podcast.
• Pointing out typos, errors, or ideas on how we can improve TMBA.
• Anything regarding the NBA.

If you want to pitch us stuff, keep in mind the following:

• We are fascinated by lifestyle business strategies, trends, and stories. We aren’t looking for “hits,” traffic, affiliate partners, or cash. I say this because many business people naturally frame things like this, it’s just not what motivates us to do TMBA content.
• Currently we are not looking for advertisers / guest posts / interviews / meeting up (we built a whole product for meeting location independent entrepreneurs) / requests for contributions (just quote us, we’ve got a huge archive!), nor do we currently offer coaching or mentoring.
• Of course it’s possible you could make us an offer we can’t refuse.
• If you are interested in job opportunities subscribe to our mailing list.

If you’ve read all that and want to say hi, you can reach me at Dan at Tropical MBA dot com.

If you have any feedback for me, or thoughts on email processing, I’d love to hear them!

Cheers,

 

Dan