0:00

My husband used to always say to me, systems, honey, systems, systems and processes.

0:05

And I would be like, I'm a teacher. It's classroom management.

0:09

It's beginning and ending. It's transitions. And he would say,

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no, honey, it's systems and processes.

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Well, my friends, he was right. Today, we're going to talk about creating calm in the chaos.

0:22

We are here to talk about the systems of operations for running a smooth operating school or program.

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Today, I'm going to highlight implementing effective and efficient systems and

0:36

processes that will help you streamline not only your teaching,

0:40

but your administrative task and help to reduce stress. Let's get it!

0:47

Parents and teachers, the time has come.

0:50

The time for us to gather together and create the ultimate learning environment

0:55

for those of us leading the movement and education by creating micro schools

1:00

and homeschool hybrids. Now introducing Micro School Masterminds, the one and only program for those

1:08

of us who are dedicated to making a change and creating such incredible opportunities,

1:15

not only for our community, for our own families, for our own life.

1:20

If you are tired of feeling overwhelmed and isolated in your journey of building

1:24

a micro school or homeschool hybrid, Microschool Masterminds is here to support

1:29

you through the frustration, the uncertainty.

1:30

Music.

1:31

The building business task, the direction, the vision, the time constraints,

1:36

the fumbling through your finances, the wondering how to grow what you already have.

1:42

Your answer is here. You've been asking for this and we've created it.

1:46

Microschool Masterminds, the one and only ultimate solution to transform your

1:51

dream into your reality. Boost your success with efficient time management, financial planning,

1:57

strategic marketing, and systems and processes to streamline all your wild and

2:02

amazing ideas so you can actually move the mountains standing in your way of your greatest success.

2:08

We know what it's like to struggle with analysis paralysis, financial insecurity,

2:13

and marketing challenges in your micro school.

2:16

Music.

2:22

Weekly support to help the beginner, current micro school owner,

2:25

and the person who is ready to grow their existing business and mindset.

2:29

With micro school masterminds, you'll receive monthly group coaching sessions

2:33

with me, Mackenzie Oliver, private support, community access,

2:37

and weekly content filled with templates, videos, and printables to help you

2:41

with all of your business building tasks.

2:44

If you're feeling stuck in a rut, battling time management issues,

2:47

Needing clarity over your budget or your finances?

2:50

If you're struggling to hire the dream team or craving accountability and inspiration.

2:56

Microschool Masterminds is your answer.

2:58

We've helped hundreds of teachers pave the way to their microschool or homeschool hybrid dream.

3:04

We've created 733% of growth in our own microschool.

3:09

We're not letting stagnation, overwhelm, or missed opportunities hold you back.

3:14

Act now and join Microschool Masterminds to unlock the tools,

3:18

the guidance, and the community you need to thrive.

3:21

Don't miss out on this chance to transform your educational business and secure your success.

3:27

Visit TeachersLetYourLightShine.com slash masterminds to sign up today and lock

3:32

in introductory pricing for life.

3:35

Again, that's TeachersLetYourLightShine.com slash masterminds.

3:40

I will be waiting for you on the other side.

3:44

Did you guys notice how before the music started playing, I said, let's get it.

3:52

That's how you know I'm totally pumped up. And if my daughters hear this,

3:55

they're gonna be like, Mom, that is so embarrassing.

3:58

Well, let me just say that's what my husband and I say to our girls before they

4:02

go out onto the soccer field or the volleyball court and they smile and they grin.

4:08

And we'll say, let's get it. Let's go, girls. We have very competitive athletes.

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Woo-wee, does that come with some energy?

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Wow, woo! I'm not saying it's always positive. Yikes, whoa.

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But you know, I got to tell you, go out and watch a sports team and you will

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see they've got specific systems and processes.

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Things work on repeat. People know their positions. They know their roles.

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They know what they're supposed to do. Bump, set, spike it. That's the way we like it.

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I tell you, did you just know that I just got off of a weekend of volleyball and travel soccer?

4:54

We were on different sides of the state of Florida, which might not seem like

4:58

that big of a deal because Florida is a pretty skinny state,

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but I'm just here to tell you, what's a big deal, okay? What's big?

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So we got to create calm in the chaos. If you ever feel like there's chaos that's

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been running your classroom or your school, maybe you have endless paperwork, never-ending emails.

5:17

Administrative tasks pile up, they can leave you feeling overwhelmed.

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Just think about times you felt like whenever you had a ton of graded papers,

5:24

you had to input things into the system, your principal is wanting things.

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Yuck. But fear not, because today, we are going to be diving into the art of

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creating calm and chaos. We're going to discover how implementing efficient systems and processes really

5:39

can streamline your task and reduce stress.

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Now, let's talk about creating that that calm.

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Because as a teacher entrepreneur, you are wearing many hats,

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you're juggling countless responsibilities, you have to implement efficient systems and processes.

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I will honestly say that I think a lot of times what we do is we do things, it's like a routine.

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We do things invisibly. We do it by nature, which is great.

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But the problem is, you've got little eyes on you, and they've got to know the

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processes and their routines. And then you've got people who are working for you, or or volunteering for you,

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they can't read our minds.

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We have to put it, God says, put the vision on the tablet and put it in plain

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sight. That's what we gotta do with systems and processes.

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And one module that you'll see, one area that we talk about for systems in Micro

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School Mastermind is all about our time.

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And so we focus on time, money, and marketing.

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All, everything that we do in our school can fall back into time,

6:47

money, or marketing, even if it's curriculum, even if it is volunteering,

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even if it is safety and procedures, it all goes back into systems of operations.

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Or it goes into time, money, marketing, all of which are all encompassing of

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what we do on a day-to-day basis. We have to make sure that our procedures and our expectations are written down for people to see.

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Now, I understand that it's not just for other people, it's also for us.

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When we implement efficient systems and processes, we really do bring order

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to the chaos and we reclaim our peace of mind.

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Have you ever just felt like at your home even, when your children are all at nighttime,

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everybody's doing different things, like you're cleaning the kitchen, they're taking a bath, or they're taking a shower and they're getting into their

7:40

backpack and you're trying to pack for work and it's like, this just feels chaotic.

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Hey, everybody, meet back together into the kitchen. Okay, here we go.

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Mama's not going to clean up this kitchen alone. Jalen, I need you to do the top rack of the dishes. Jolie, I need you to do the bottom rack.

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Then I need you guys to take the silverware tray, dump it out on the counter and sort that out.

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Come back to me after you've done that. Okay, come back to me.

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Next, I need you guys to make sure that you have your lunches packed.

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Get to the refrigerator, get to the pantry, put it out, get your lunchboxes

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out, get it ready. Come back to me. Next, please make sure your backpacks are hanging up. Do you have all your items for tomorrow?

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When you do, come back to me. Okay, this is a system. This is a process.

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It takes time. It takes communication.

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We have to bring order to reclaim our peace of mind.

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So first and foremost, in our school, just like in our classroom,

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when it's like, we have a procedure for lining up, correct?

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When we were teachers, we had a procedure for where our homework goes.

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We had a procedure for whenever the students entered the classroom.

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What are the procedures for the kids at your school, for you as an administrator,

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and even for your teachers? First, we have to streamline our communication channels. We cannot rely on scattered

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emails, scattered phone calls, messages. messages, we have to centralize our communication.

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Our school uses WhatsApp. As for our teams, we also have our own email thread, like group that we have

9:15

made with each other, and we have a Trello board.

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This really does reduce miscommunication. It helps streamline collaboration,

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and it saves me and everyone valuable time.

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I also have a remote admin assistant.

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She helps take my phone calls. She helps do my invoicing, my bookkeeping.

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She has her own email. we also make

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sure that she is on a Trello board because as

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students are inquiring about our school they're filling out enrollment forms

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they're paying I've got to have a I got to see who all's here

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what all's going on her and I share a

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Trello board as well that is a very very important module that you will get

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in MicroSchool Masterminds whenever you first get in that is a very fun video

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video that's going to help you visually see how I'm communicating with our members.

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Second, we have to be able to automate repetitive tasks whenever possible.

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So whether it's sending out reminders, which we use in Remind 101,

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and you can schedule them. Scheduling appointments, which we use Google Calendar for.

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Processing payments, which I use an admin assistant for.

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Leveraging automation tools, which is what I use our website for,

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for email marketing, and also Meta Business I use for our Facebook marketing.

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Oh my gosh, there's just so many incredible tools that we have that will free

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up your time to focus on more high value activities.

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But I will say, you really do have to take time to understand these platforms.

10:55

And I believe that as we're coming up April, May, June, these are really fantastic

11:00

times to start implementing some of these systems. Number three.

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We have to standardize our processes to create consistency and efficiency.

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So for an example, we have very clear protocols for tasks like enrollment.

11:17

Onboarding, and student assessment.

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We have it clearly identified on our website.

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We have it clearly identified in Trello. We have it clearly identified in our Google Calendar.

11:29

And our teachers have a systems of operation, an SOP is what we call it,

11:34

for student admissions and assessments when they first enter into our school.

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Even when I had six students, I still had a piece of paper.

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I like wrote it down on a piece of paper that went somewhere in a binder and

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I never could find it whenever I needed it.

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Which, listen, you still have systems of operation even if you're super small, okay? You really do.

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Otherwise, you're just gonna be a scattered mess. And if you're a scattered

11:58

mess, listen up. I've been on the Total Hot Mess Express.

12:02

Chain, chain, train? No, train. I've been there before, my friends.

12:06

Jeez. And I, you know, I have been, whenever I was getting Teacher of the Year

12:11

a couple times, everyone would write about how organized I was.

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But I didn't feel it in my mind. I didn't. I had so much invisible things going on in my mind.

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And I just learned the phrase, make the invisible visible.

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I don't know who I heard it from. But I tell you what, I literally try to make

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everything that's invisible come to visibility.

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And that's what an SOP is. I've got a field trip SOP.

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I've got an enrollment SOP. I got a folder in Google Drive labeled SOP. Yes.

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So I definitely... Encourage you. Number four, invest in technology that supports your administrative needs.

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So whether it's a school management system, I've heard of Playground,

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an accounting software, Wave, project management tools, Trello,

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find technology solutions that are going to streamline your workflows and enhance your productivity.

13:06

You really have to embrace the power of digital tools, even if you don't like technology like me.

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Like I like technology. I just don't like setting down with a screen in my face

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technology. That's what I don't like. Number five, you're gonna be like, okay, Mackenzie, come on now, girl.

13:24

But I'm going to tell you, you want a system of operation that will catapult

13:29

you into high efficiency, success, joy, abundance, prioritize your well being.

13:37

Building and running a school is a marathon. It is not a sprint.

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Please make sure that you have a system for rest, relaxation,

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rejuvenation, so that you can prevent burnout and maintain your mental and emotional resilience.

13:55

When you're creating calm in the chaos, it starts with taking care of yourself.

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And that requires making a plan.

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Systems of operation, of processes, is all about planning.

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You know, sometimes we just get so caught up in the race that we won't sit down

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and look at our calendar or make a daily just like focus for the day.

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Wow, what a difference it'll make if you just slow your body,

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slow your mind down, write it all out, make the invisible visible,

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let it come to life, my friends. I cannot wait to see you in Microschool Masterminds. It's so close.

14:34

It's literally so close. April 1st is when we kick off.

14:38

No matter matter what, we want you in there at the beginning so that you can

14:43

start getting all the goodness and be able to meet us the first Thursday of the month in April.

14:49

After you get in, you're going to get all of this goodness that will just,

14:52

you can spend the first four days just getting all the goodness.

14:56

It opens up on Monday, April 1st. So Monday, Tuesday, Wednesday,

15:00

you can just absorb what all's in there. Start downloading, start printing, start watching. And then you're going.

15:06

On April 4th, we're going to drip out something new for you.

15:09

It'll be in your teacher mailbox. And then the next week, we go live for group coaching.

15:15

The next week, we've got really incredible opportunities for you to do a live

15:20

Q&A and also more videos, more documents that get downloaded or uploaded,

15:26

so to speak, every Thursday of the month.

15:29

And we're just going to have this big, beautiful hub, Microschool Masterminds.

15:33

It's the best place other than our Facebook group.

15:36

We'll see you there. Teachers let your light shine.com slash masterminds.

15:40

Parents and teachers, the time has come.

15:44

The time for us to gather together and create the ultimate learning environment

15:49

for those of us leading the movement and education by creating micro schools

15:54

and homeschool hybrids. Now introducing Microschool Masterminds, the one and only program for those

16:02

of us who are dedicated to making a change and creating such incredible opportunities,

16:09

not only for our community, for our own families, for our own life.

16:13

If you are tired of feeling overwhelmed and isolated in your journey of building

16:18

a microschool or homeschool hybrid, Microschool Masterminds is here to support you through the frustration, the uncertainty.

16:22

Music.

16:25

The building business task, the direction, the vision, the time constraints,

16:30

the fumbling through your finances, the wondering how to grow what you already have.

16:35

Your answer is here. You've been asking for this and we've created it.

16:40

Microschool Masterminds, the one and only ultimate solution to transform your

16:45

dream into your reality. Boost your success with efficient time management, financial planning,

16:51

strategic marketing and systems and processes to streamline all your wild and

16:56

amazing ideas so you can actually move the mountains standing in your way of your greatest success.

17:02

We know what it's like to struggle with analysis paralysis, financial insecurity

17:07

and marketing challenges in your microcosm.

17:09

Music.

17:16

Support to help the beginner current micro school owner

17:19

and the person who is ready to grow their existing business and

17:22

mindset with micro school masterminds you'll receive

17:25

monthly group coaching sessions with me mckenzie oliver private support community

17:30

access and weekly content filled with templates videos and printables to help

17:35

you with all of your business building tasks if you're feeling stuck in a rut

17:39

battling time management issues needing clarity over your budget or your your finances,

17:44

if you're struggling to hire the dream team or craving accountability and inspiration,

17:50

Microschool Masterminds is your answer.

17:52

We've helped hundreds of teachers pave the way to their microschool or homeschool hybrid dream.

17:58

We've created 733% of growth in our own microschool.

18:03

We're not letting stagnation, overwhelm, or missed opportunities hold you back.

18:08

Act now and join Microschool Masterminds to unlock the tools,

18:12

the guidance, and the community you need to thrive.

18:15

Don't miss out on this chance to transform your educational business and secure your success.

18:20

Visit TeachersLetYourLightShine.com slash masterminds to sign up today and lock

18:26

in introductory pricing for life.

18:29

Again, that's TeachersLetYourLightShine.com slash masterminds.

18:34

Music.